Asset Management
Services aimed at managing assets´ information, including accounting, technical and planning. The main objective of the services included in this unit is related to the importance of having consistent, updated and accurate information on their assets in modern organizations, which in many companies represent a very important part of the operational investment. Knowing exactly what is owned, what condition it is in and how it is reflected in the company records is of vital importance for decision-making and operational management in general.
SERVICES
ASSETS INVENTORY
Typically focused on tangible assets, asset management begins by confirming which assets are currently in use or stored. Physical inspection provides certainty about the existence of an asset and its condition, allowing, among other things, to identify assets for traceability.
What does it include?
- Inspection.
- Analysis of criteria for defining assets belonging to fixed assets.
- Optional labeling with different options (RFID, physical label, etc.).
- Optional photographic report.
- Detailed report.
Main benefits:
- Validate existence, location and condition of the assets.
- Asset traceability.
PHYSICAL – ACCOUNTING – TECHNICAL RECONCILIATION
Fixed assets are usually operated and managed administratively by the technical/operational and financial/asset areas, respectively. Each of these departments usually have its own management system where it reflects the information in the way it needs to meet its objectives. This leads to the same assets being recorded in different ways, using different groupings, terms and data to refer to the same thing, generating watertight compartments of information that make the management of fixed assets difficult, both at a technical and administrative level. For this reason, it is essential to carry out an inventory and reconciliation exercise of the different sources of information, and then carry out periodic maintenance of this work.
What does it include?
- Inventory (generally with labeling).
- Analysis of accounting ledger and engineering/operations systems.
- Reconciliation of inventory, accounting and engineering records.
- Review of asset classification criteria.
Main benefits:
- Compliance for auditing.
- Traceability of assets throughout the organization.
- Homogenization of information and unification of criteria.
ACCOUNTING MANAGEMENT OF ASSETS
Many companies seek to optimize their processes and systems, either for continuous improvement or due to the requirement of external auditing or regulation. The accounting management of fixed assets has a series of very specific rules and criteria, which can be applied differently depending on the type of asset. That is why it is important to clearly define the criteria for classification, addition, deletion, segregation, modification and amortization of assets. This service aims not only to collaborate with the definition of processes and rules that govern accounting management, but also to provide ongoing support to the client in the implementation and subsequent maintenance of these processes and systems. It may also include daily administrative tasks.
What does it include?
- Accounting ledger analysis.
- Regulatory framework study.
- Development of asset management manual.
- Administrative tasks (invoice allocation, etc.).
Main benefits:
- Compliance for auditing.
- Standardization of processes and information.
- Tax optimization.
STUDY OF THE CONDITION AND USEFUL LIFE OF ASSETS
The condition of an asset and its corresponding remaining useful life are two critical variables for operational management and decision-making associated with fixed assets. This service aims, based on technical criteria, to rate the condition of an asset, compared to a new one, and to estimate the remaining technical useful life. This information is used, among other things, to adjust depreciation and accounting lives, define investments and plan maintenance. The service may include suggestions for maintenance and improvement actions.
What does it include?
- Physical inspection.
- Analysis of the state of use, functional, economic and physical obsolescence.
- Required maintenance actions.
Main benefits:
- Adjusting depreciation.
- Tax optimization.
- Replacement definition.
- Maintenance planning.
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